May 20, 2015

How to Restore Lost Elements Using Revit® Backup Files or Copies

Last time I have explained you how to transfer views, family types, elements etc. between different Revit® projects. This time I would like to tell you how to restore lost elements using Revit backup files or copies.

Imagine you are working on a big project and you notice that some Revit® elements that were modeled before are missing – a few hours or even days ago. That might happen on workshared projects when team members don’t own worksets and everybody can edit anything. So sometimes someone accidently might delete someone else’s elements.

To transfer the missing elements, you need to find a backup file where the elements are still in their place, or a local copy of the project that wasn’t synchronized with the central file for some time (and has the missing elements in it). Now you have to open both projects in Revit. The best way to transfer elements is in plan views, so activate in both projects the same level plan views. Mark the elements in the project were they are still in their place (you can use right click and Select All Instances >Visible in View or just select all and filter the required elements). Note that you don’t need to select hosts for host based elements, if the host is not deleted in the more recent project.

After selecting elements, press Ctrl+C on your keyboard. Now switch to the project where your elements are missing. In Modify tab choose Paste >Aligned to Current View. The elements should be placed in the exact same places. Now you have to go to each plan with missing elements and repeat these steps.

If you need to copy Annotation elements (dimensions, tags etc.), then you need to choose Aligned to Selected Views and tick needed views. You can also do the same in 3D view with all elements at once, but there is a risk of losing some elements. If you want to transfer elements through 3D views after selecting and coping elements, you need to choose Aligned to Selected Levels and choose only one level of lowest selected element. Elements will be placed starting from the bottom.

I hope this Revit tip will help you avoid some headaches. If you know a better way to restore lost elements, please share your experience with us.